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Where can I save my files?
Local options:
Files may be saved into "My Documents"
on your computer (C: drive), which is accessible only from that particular
PC (cannot access from home or while traveling unless you have a laptop
that you take with you). Files in this location are not stored "in
Word" or "in Excel" but all together in a single location
but you may have settings enabled to only show you files of a type compatible
with the program you have open (when in Word and you want to open a
document, your My Documents may only show you Word documents instead
of all documents).
Network options:
You have a personal folder on the network, which you access through
the H: drive on your computer. Your folder is labeled with your BU userid
(and only your userid can access it) and this is where you should save
or at least backup your files to guarantee their protection. Files stored
on the servers are backed up nightly, meaning they can be retrieved
even in the event of a major computer crash, whereas files stored on
your office computer (C: drive) may be lost or damaged should your computer
fail. Note: In the event of a network failure, this drive will be unavailable.
Follow the instructions below to find your H: drive:
Double click the My Computer icon on your desktop The My Computer window
will open.
Double click the H: drive, labeled 'userid$ on firestone (H:).' The
H: drive window will open and you may create folders and files there
just as you would on your computer.
You also have a shared folder(s) on the network, which you access through
the S: drive (or another letter drive) on your computer. The folder
will be labeled with the department name (and only members of your department
can access it) and this is where you can save files to be shared with
other members of your department who may need access to them. Files
stored here on the servers are also backed up nightly. Note: In the
event of a network failure, this drive will be unavailable.
Follow the instructions below to find your S: drive:
Double click the My Computer icon on your desktop The My Computer window
will open.
Double click the S: drive, labeled 'department_name on Firestone (S:).'
The S: drive window will open and you may create folders and files there
just as you would on your computer. Anything saved here can be accessed
by anyone also given permission to the folder.
Listservs
Most listservs on campus are, by default, set to have
replies to a listserv message sent back to the entire list. If you manage
a listserv and it is more appropriate to have replies sent to the sender,
you may configure the reply-to accordingly. If you occasionally would
like replies sent back to the sender, you may use your options in Outlook
to change where replies are sent (from your new message window, View>Options>Have
Replies Sent To.
Use this link to manage your listserv properties: http://listserv.binghamton.edu/cgi-bin/wa.exe?HOME
Basic Data Use Guidelines
- Do not include SSN or other identifiers on any files
that are placed on the web
- Do not use the web to share sensitive information
with others on or off campus. Even if such pages are not accessible
by a public link, the information is still out in cyberspace for public
viewing (and can be found using a search engine).
- Make sure that data on servers not directly supported
by Computing Services have security measures in place (no anonymous
access, no wide open share access). If you have your own server containing
sensitive data, contact Computing Services to be sure the appropriate
security measures are in place.
- All computers not for public use should be password
protected at logon, have the most current windows updates and antivirus
software.
- All computers for public use should be clear of sensitive
data files. If you have files that you wouldn't want others to have
access to, don't make them available on public PCs.
- Email and files that you have on your department or
personal drives (S & H drives respectively) are protected by Computing
Services' security measures. This is the preferred data storage place.
- Do not write your password on a post-it left on your
computer or monitor.
How to cut down on SPAM
Be careful with your email address
It is never a good idea to give your email address to strangers, but
most of us do it several times a day. Every time you enter an online
contest or go to a website that requires you to register you are effectively
advertising your email address. Before entering your address or any
other personal information, think about the reason you are doing so.
Is there a specific purpose or a return investment for you or are you
just giving someone the tool to annoy you with advertisements about
things you have no wish to view or purchase? Even if the original reason
seems sound, will that person sell your address to a spammer?
Don't forget your Binghamton email address is for Binghamton
purposes only. Keep your personal correspondence and subscriptions separate.
If you do not have a home computer, set up a free email account through
Yahoo or Hotmail and have your friends and merchants email you there.
It will help your productivity as well if you're not having to sort
through a lot of personal email during work hours.
Don’t forward email addresses
If you friend or relative sends you the funniest joke or the best picture
and you just have to forward it on – please do not forward all
the email addresses with it. An original message may start out being
sent to five people and the next person forwards it on to 5 more. By
the time the tenth person (an evil spammer) gets the message, it is
five pages and the first four pages contain everyone who was sent the
email. This can be upwards of 100 addresses, including yours. After
hitting the forward key and addressing your message, please go in and
“trim” your message so that no other information remains except
the one page joke you want to sent.
Bonus tip: Before hitting the send key, make sure your email is properly
addressed.
Don’t click "unsubscribe"
When you get a spam email, your first instinct is to open the message
and look for way to unsubscribe. This seems logical, but it actually
confirms that the spammer has a valid address and it will encourage
him to send more. Hit spam from the front end and make sure your junk
mail filter is turned on and mark anything not caught as junk as well.
It may take a little extra work up front – but the results are
worth it.
Routine File Maintenance
ITS recommends running Spybot Search and Destroy and AdAware weekly
to catch a significant number of pop-ups, spyware, malware and other
nuisances that can cause problems.
Checking in while out of the office
You have access to your email, calendar, shared drives,
Oracle and other accounts remotely from anywhere you have access to
a computer with an active web browser. You should always be cautious
when using any technology that transmits information to or from other
parties and locations, however. When using a public computer, you should
take the necessary precautions of closing the web browser, and any additional
browser windows that remain open when you are finished as well as clearing
the history and cookies.
Use this single sign on to have access to the items
above: http://ssl.binghamton.edu
Helpful Websites
There are a lot of great resources out there which can
make your life easier if you know they're out there. Here is a list
of websites that might help you get the information you need personally
and professionally.
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